Privacy Policy
Last updated: 12/15/2025
This Privacy Policy describes how Naghashyan Solutions (“Company”, “we”, “our”, “us”)
collects, uses, and protects personal data in our internal workforce management application
(the “Application”).
The Application is intended only for internal use by authorized employees,
project managers, and administrators.
1. Information We Collect
1.1 Employee Profile Information
- Full name
- Work email address
- Phone number
- Profile photo
This information is visible in the Colleagues section to support internal communication.
1.2 Work & Activity Information
Home Page
- “What’s New” notifications
- Time tracking status
- Attendance review data
- Personal vacation overview
Tasks
- Assigned tasks (“My Tasks”)
- Project tasks (visible to Project Managers)
- Task descriptions, statuses, comments, and deadlines
Tempo (Planning & Time Tracking)
- Planned tasks
- Time spent on tasks
- Work logs and timestamps
Vacations
- Vacation requests
- Vacation approvals and rejections
- Upcoming vacations
- Employee vacation history
1.3 Attendance & Usage Data
- Attendance records
- Login and activity timestamps
- System usage logs (for security and audit purposes)
2. How We Use the Information
- Manage daily work activities and task assignments
- Track working time and attendance
- Plan workloads and project resources
- Process vacation requests and approvals
- Enable collaboration and communication between employees
- Provide internal notifications and updates
- Maintain system security and operational integrity
We do not use personal data for advertising or external marketing.
3. Access & Visibility of Data
- Employees can access their own personal, task, time, and vacation data
- Project Managers can access project-related tasks and time data
- HR and Administrators can access employee profiles, attendance, and vacation data
Access is controlled through role-based permissions.
4. Legal Basis for Processing
- Legitimate business interests
- Performance of employment or contractual obligations
- Compliance with applicable labor and employment laws
5. Data Sharing
- Internal departments (HR, Management)
- Authorized system administrators
- Service providers supporting hosting, backups, and security
- Legal authorities when required by law
6. Data Storage & Security
- Secure authentication
- Role-based access control
- Encrypted data transmission
- Limited administrative access
- Regular system monitoring and backups
7. Data Retention
- During employment or contractual relationship
- As required by law or internal policies
- Until no longer necessary for operations
After that, data is securely deleted or anonymized.
8. Employee Rights
- Request access to personal data
- Request correction of inaccurate data
- Request deletion where legally permitted
- Raise concerns about data usage
Requests can be made via [email protected].
9. User Responsibilities
- Keep login credentials confidential
- Use the Application only for business purposes
- Respect colleagues’ data confidentiality
- Do not misuse or extract data outside permissions
10. Changes to This Policy
We may update this Privacy Policy periodically. Significant changes will be communicated internally.
11. Contact Information
Naghashyan Solutions
Email: [email protected]
Phone: 8826
Address: Alexey Ekimyan Street, 22/1, Yerevan, Armenia